How to Create a Mail Merge in Publisher
Create the list of recipients. An MS Publisher address list must be created in order to use the mail merge feature. Open a new Publisher file and select any blank page size. Click the Tools tab on the menu bar, and highlight the Mailings and Catalogs option. Select Create Address List from the sub-menu. The New Address List dialogue box will open.
Add the column fields. To perform a mail merge, there will need to be at least 2 column categories included in the address list for the first name and the email address. Click the Customized Columns button on the bottom left of the New Address List dialogue box. The Customize Address List dialogue box will open.
- Select the column headers for the recipient information. Highlight the category (First Name, Last Name, E-mail Address, etc.) and click Add. Once the desired categories have been added, click OK to exit the dialogue box.
Enter the information for the first recipient. Click to activate the empty field under the first column header. Type the corresponding recipient information into the empty field and press the Tab key. Type the remaining recipient information into the appropriate fields, being sure to include at least a name and email address for each recipient.
Enter the information for the remaining recipients. Click the New Entry button in the bottom left of the New Address List dialogue box to add the next mail merge recipient. Entries can be added or subtracted by clicking the New Entry or Delete Entry buttons in the New Address List dialogue box. Once each of the intended recipient’s information has been entered, click OK to exit the New Address List dialogue box. When prompted, choose a name for the new address list and click Save. The Publisher address list is complete.